Accounting and Payroll Specialist

Reporting to the Accounting Manager (“Supervisor”), the Accounting and Payroll Specialist collaborates with cross-functional teams to ensure seamless financial operations. You will be responsible for meticulous financial record-keeping, financial analysis, timely monthly financial reports, and compliance with accounting principles while managing payroll processing, group benefits administration, and pension plan. This role also supports budget preparation, year-end audit, and process documentation.

General Accounting

• Prepare monthly financial reports, including balance sheets, income statements, and cash flow statements.
• Analyze monthly financial results, identify trends, and explain variances.
• Recognize revenue and track deferred revenue monthly.
• Perform month-end duties and journal entries within specified deadlines.
• Reconcile bank, revenue, and other balance sheet accounts monthly.
• Assist in the preparing monthly reporting packages for senior management.
• Support treasury management activities, including banking, investment, and cash flow management.
• Prepare HST/GST and provincial tax reports for online filing and remittance.
• Assist in the year-end close process, preparing audit schedules and working files.

Payroll Administration

• Process bi-weekly payroll in compliance with regulatory requirements.
• Set up new employees in payroll systems, update employee information, and verify records.
• Generate various reports such as payroll register, vacation balance, and earnings statement.
• Prepare staff cost allocations and payroll journal entries.
• Reconcile payroll register to bank withdrawals, tax filings and general ledger.
• Ensure timely payroll-related remittances and returns.
• Prepare ROE, issue T4/T4As and prepare other year-end payroll reporting.
• Compile HR metrics (such as employee turnover), organize and maintain accurate payroll records, tax filings and other related documentation.
• Administer employee benefits programs, including pension plan and health insurance.
• Investigate and resolve payroll discrepancies and issues, providing timely support to staff.
• Provide payroll clarification to staff regarding leaves, ROE, benefits, and pension plan.

Other Responsibilities

• Perform related duties and responsibilities as directed by the Supervisor.
• Serve as a backup for other Finance team members.
• Stay updated with changes in payroll regulations.
• Assist in accounting, and payroll system implementations.
• Identify opportunities for process improvements and automation.

NOTE: This job description highlights the general nature and level of the assignments required by this position. This is not an exhaustive list of duties; additional related duties may be assigned.

• 3 – 5 years of experience in a combination of payroll administration and general accounting tasks.
• Certified as a Payroll Compliance Profession (or higher) with National Payroll Institute
• Certified CPA or working towards obtaining CPA, preferred
• Bachelor’s degree in accounting or related field.

• Strong verbal, interpersonal and written communication skills, and the ability to answer questions and solve problems. Bilingualism is an asset.
• Strong project management and organizational skills, including the ability to multi-task and manage numerous projects concurrently.
• Solid proficiency in Office 365, especially excel, payroll, and accounting software (Payworks, SAP, SAGE, iMIS etc.)
• Experience in corporate services/finance within a not-for-profit organization.
• Demonstrated administration and customer service skills.

• Good judgement, problem-solving, and relationship-building skills, and fully capable of working in a team-oriented, virtual environment.
• Strong technical understanding, the ability to pick up new tools quickly, and the capacity to complete tasks self-directedly.
• Familiarity with LEED and/or an interest in the environment, climate action or sustainable building.