The Canada Green Building Council (CaGBC) is the country’s foremost national expert and advocate for green and sustainable buildings. As the voice of the industry in Canada, we work to affect change at all levels of the building industry, toward the goal of Every Building Greener.

HR Specialist

Ottawa, ON

Reporting to the Chief Financial Officer (CFO), the HR Specialist is responsible for providing guidance, and support in all aspects of human resources initiatives and objectives., The HR Specialist serves the needs of employees and management and executes and facilitates programs and policies to guide the HR practices across all locations. The HR Specialist ensures procedures maintain a high level of professionalism; ensures consistency with provincial employment standards/applicable law and CaGBC policy; and, contributes to the Council maintaining an approach of continuous improvement to achieve its goals.


  • Counsels, provides guidance and support to management and staff on human resources policies, procedures, standards and legislation, workplace health and safety, and organizational requirements.
  • Responsible for the ongoing delivery of CaGBC Human Resources (HR) policies and procedures.
  • Drives and executes HR initiatives including performance reviews twice per year, engagement survey and compensation planning.
  • Proactively maintains a positive work environment and supports the open-door policy.
  • Responsible for recruitment and selection procedures including job skill assessment, job evaluation, job descriptions, job postings, the selection framework, the processing and screening of applicants, the preparation of interview templates and participation in interviews (as required), reference checking and structuring / negotiating employment contracts.
  • Partners with hiring managers to facilitate timely hiring and quality hires and ensures compliance and consistency with applicable policy and legislation.
  • Delivers orientations and provides support to new employees, contractors and volunteers.
  • Leads the annual performance review process including: package preparation, timelines, staff communication, manager and staff training.
  • Prepares letters as needed for new hires, compensation changes, promotions, disciplinary matters, terminations and employment verification letters.
  • Assists in the development, implementation and continuous improvements of HR initiatives, policies and procedures.
  • Builds trust and credibility with the employee group to create and reinforce a safe, supportive and open environment.
  • Conducts exit interviews, identifies key issues and trends and makes recommendations as appropriate.
  • Monitors and reports and key HR metrics.
  • Maintains and ensures confidentiality of employee personnel files and records.
  • Coordinates staff training initiatives and maintain records of staff training and development.
  • Responds to staff inquiries in regard to HR policies and procedures and refers to CFO as appropriate.
  • Participates in Human Resources projects (HRIS, Succession Planning, Employee Engagement Assessments, etc.)
  • Administers the HRIS (Dayforce), Benefits system, Pension system for all additions/deletions/changes.
  • Provides administrative support to the CFO as required.
  • All other duties as assigned which may or may not be transitional in nature


  • Chief Financial Officer
  • Senior Management Team
  • All CaGBC/GBCI CA Employees
  • HR Consultant


  • Working knowledge of multiple HR disciplines and labour law / legislation.
  • Knowledge of HR policies and procedures and trends in the industry.
  • Knowledge of provincial employment standards and legislation across the country.
  • Demonstrated experience in the development and implementation of employee recruitment and retention strategies.
  • Ability to exercise judgment/seek advice in decision making when faced with uncertainties; ability to anticipate what will be needed, identify issues and options for solutions.
  • Ability to build and maintain relationships.
  • Strong communication skills both oral and written.
  • Approaches work with initiative, energy and tenacity.
  • Seasoned, mature individual with demonstrated ability to use discretion, good judgement, tact and confidentiality in dealing with sensitive/confidential issues with a high degree of professionalism and integrity.
  • Flexibility to adapt to an ever-changing work environment and capable of working in a team-oriented, virtual environment, with capacity to complete tasks in a self-directed manner.
  • Experienced in Microsoft Office ( Word, Excel, PowerPoint and Outlook).
  • General knowledge about sustainability and the built environment is a definite asset.


  • Minimum Bachelor's degree and 3+ years related professional experience or, an equivalent combination of education and experience.
  • CHRL designation is preferred.
  • Experience in a not-for-profit organization.
  • Bilingual is considered an asset, but not required.


To Apply

Please submit a brief cover letter and resumé to Open until filled.

We thank all applicants for their interest but only those selected for an interview will be contacted.

CaGBC welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.